The following is a list of important dates. Please have a look to see if any of these deadlines apply to you.

Also, please communicate with me should you have any questions regarding these deadlines or another article in the Collective Agreement.

Genevieve Boulet

| January | February | March | April | May | June | September | October | November | December |

September Deadlines

DateTaskArticles1

 

Faculty and Lab Instructor members submit their annual report to the Dean.

(Note: Dean returns the signed annual report to the member by 30 Sept)

23.6, 49.715

 

Faculty members applying for reappointment or tenure update their academic file for evaluation.20.40.2, 20.44.2Librarian members applying for reappointment or permanence update their academic file for evaluation.21.40.2, 21.44.2Lab Instructor members applying for reappointment or permanence and promotion submit their application.48B.30.2Travel grant application for travel between 1 November and 15 January.Appendix C

 

October Deadlines
Date Task Articles
1 Faculty members applying for or deferring sabbatical leave for which they are eligible in the upcoming agreement year submit a written application.(Note to those taking a one-year sabbatical: payment of the research allowance typically occurs at start of the leave. However, you may request payment at a later date, Article 29.1.5. To benefit from tax deductions for sabbatical expenses, these must be incurred in the same taxation year in which you received the sabbatical allowance.) 29.1.9, 29.2.10
15  Faculty members applying for promotion to the rank of Associate Professor or to the rank of Professor-Significant Contribution to Academic and/or Professional Discipline update their academic file for evaluation. 20.47.2, 20.51.5
Librarian members applying for promotion to the rank of Librarian III or Librarian IV update their academic file for evaluation. 21.48.2, 21.52.5
22 Faculty members applying for reappointment or tenure submit a written response to the DRC recommendation. 20.40.4, 20.44.4
Faculty members applying for the rank of Professor-Significant Contribution to Academic and/or Professional Discipline submit a written response to the external references. 20.51.6
Librarian members applying for reappointment or permanence submit a written response to the LRC recommendation. 21.40.4, 21.44.4
Librarian members applying for the rank of Librarian IV submit a written response to the LRC recommendation. 21.52.6
Lab Instructor members applying for reappointment or permanence and promotion submit a written response to the Department recommendation. 48B.30.4

 

  November Deadlines
Date Task Articles
1 Members seeking a leave of absence without pay in the following academic year submit a written application to the Dean or University Librarian. 29.8.4
4 Travel grant application for travel between 16 January and 31 March. Appendix C
14 Faculty and Librarian members applying for reappointment submit a written response to the Dean’s/University Librarian’s recommendation. 20.40.6, 21.40.6
15 Faculty members applying for the rank of Professor-Sustained Excellence and effectiveness as a Teacher update their academic file for evaluation. 20.56.8
22 Faculty members applying for promotion to the rank of Associate Professor or Professor-Significant Contribution to Academic and/or Professional Discipline submit a written response to the DRC recommendation. 20.47.4, 20.51.8
Faculty members applying for rank of Professor-Sustained Excellence and effectiveness as a Teacher submit a written response to the external references. 20.56.9
Librarian members applying for promotion to the rank of Librarian III or Librarian IV submit a written response to the LRC recommendation. 21.48.4, 21.52.8

 

 

December Deadlines
Date Task Articles
1 With agreement of the Faculty member, the Chair and the Dean, a member’s normal teaching schedule may include one or more classes taught in the summer session. A member retains the right to one complete term free of teaching duties in each year. 23.3.1.1
A Faculty member who intends to claim accumulated course relief in the following academic year submits a written application to the Dean. 23.8
14 Faculty members or Librarian members applying for tenure/permanence submit a written response to the Dean’s/University Librarian’s recommendation. 20.44.6, 21.44.6
Lab Instructor members applying for reappointment or permanence and promotion submit a written response to the Dean’s recommendation. 48B.30.6

 

 

 

January Deadlines
Date Task Articles
1 Faculty or Librarian members submit a written notice of their intent to retire in one year. Faculty submit the notice to the Dean; Librarians submit the notice to the VP. 47.9
4 Where appropriate, Faculty or Librarian members applying for reappointment submit written notice to send the matter to the UAC. 20.40.9, 21.40.9
7 Faculty members applying for promotion to the rank of Professor-Sustained Excellence and effectiveness as a Teacher submit a written response to the DRC recommendation. 20.56.11
15 Travel grant application for travel between 1 April and 14 June. Appendix C

 

February Deadlines
Date Task Articles
7 Members applying for promotion to the rank of Associate Professor, Professor (both routes), Librarian III, or Librarian IV respond in writing to the Dean or the University Librarian recommendation. 20.47.6, 20.51.10, 20.56.13, 21.48.6, 21.52.10
15 Members who have undertaken academic duties that are not counted as part of their normal teaching load report to the Dean all such academic duties that will be completed by June 30. There shall be no entitlement to course relief for duties that are not reported in the Agreement year that the work is completed. 23.7
Last Day Members wishing to defer a sabbatical leave intended to commence July 1 make the request. 29.1.16.1

 

March Deadlines
Date Task Articles
4 Where appropriate, Faculty members applying for tenure or Lab Instructor members applying for reappointment or permanence and promotion provide written notice to send the matter to the UAC. 20.44.9, 48B.30.9
31 Faculty members applying for reappointment or tenure for whom there have been significant changes in department curriculum and an increased workload that may have adversely affected their ability to meet the criteria, or in cases in which the member has taken certain types of leaves, submit a written application to the VP academic to defer the application for reappointment or tenure by one year. 20.38.1, 20.41.1
Reciprocal articles for Librarian members who are applying for reappointment and permanence and who have experienced an increased workload due to major changes in library organisation or who have taken certain types of leaves. 21.38.1, 21.38.2, 21.41.1, 21.41.2
Members apply for the reimbursement for professional development expenses. Note the new two-year carry-over option. 39.2
Travel grant application for travel between 15 June and 31 October Appendix C

 

April Deadlines
Date Task Articles
1 Faculty candidates for promotion to the rank of Associate Professor or to the rank of Professor submit written notice of application to the Chair of the DRC and the Dean. 20.47.1, 20.51.1 20.56.1
Librarian candidates for promotion submit written notice of application to the Chair of the LRC and the University Librarian. 21.48.1, 21.52.1
14 When appropriate, Faculty members applying for promotion to the rank of Associate Professor or Professor provide written notice to send the matter to the UAC. 20.47.9, 20.51.13, 20.56.16
When appropriate, Librarian members applying for promotion submit written notice to send the matter to the UAC. 21.48.9, 21.52.13
30 Individual teaching assignments are agreed on by the Faculty member and the department Chair/Director with the approval of the Dean. 23.4
The Chair, in consultation with the Lab Instructor member and with the approval of the Dean, determines the member’s workload for the Agreement year. 49.4

 

May Deadlines
Date Task Articles
31 Faculty members applying for promotion to the rank of Professor (both routes) submit a letter of application to the VP academic and forward a copy of it to the Alternate Dean along with the package of materials for external review. 20.3, 20.51.3, 20.56.4
Librarian members applying for promotion to the rank of Librarian IV submit a letter of application to the VP Academic and forward a copy of it to the Alternate Dean along with the package of materials for external review. 21.52.3

 

June Deadlines
Date Task Articles
1 Librarian members submit their annual report to the University Librarian. 24.2